Understanding Admin Abilities

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by The Betterworks Team
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Recommended Reader(s): Super Admins, Admins, HR Admins

What is an Admin?

Administrators are users with additional rights and permissions that affect your organization’s Betterworks instance. They can do things that regular users cannot, like add new users, modify user information, adjust goal information, and more.

There are three classifications of administrators: Super Admin, Admin, and HR Admin. Each will have its own set of permissions and may overlap in some areas. Please use the table below to understand the differences in each user type.

Note: The term "(scope applied)" in the table means the HR Admin can only see information from departments or areas they are permitted to access.

Capability Super Admin Admin HR Admin
Access the Admin panel YES YES YES
Access Program Insights YES NO NO
Add and edit users YES NO NO
Deactivate users YES NO NO
Manage Departments YES NO NO
Manage Groups YES NO NO
Update organization branding and details YES YES NO
Edit Goals YES YES NO
Manage Integrations YES YES NO
Manage org-wide notification settings YES YES NO
View and edit private goals YES NO** NO**
Update passwords YES NO NO
Manage API keys YES NO NO
Conversations / Feedback      
Create templates YES YES NO
Approve edit requests YES YES YES (scope applied)
Review Conversations YES NO YES (scope applied)
Reports      
Usage Dashboard YES YES YES (scope applied)
User Activity Report YES YES YES (scope applied)
All Goals YES YES YES (scope applied)
Conversation Adoption YES YES YES (scope applied)
Conversation Answers YES NO YES (scope applied)
Feedback Adoption YES YES YES (scope applied)
Feedback Answers YES NO YES (scope applied)
Recognition Report YES YES YES (scope applied)
Calibration      
Configure calibration YES NO NO
Run Calibration session YES NO YES

Users with Super Admin privileges can add, update, and remove administrative privileges from within the Betterworks Admin portal. For more information on what reports do, visit our Using Admin Reports article. 

Navigate to the “Manage Departments and People” section of the admin portal to manage the various administrators at your company (note: only Super Admins can access this section.)

Once you have scrolled to “Managing Admins,” you will see a simple list of the current admin within your organization. You have the ability to:

1. Add new administrators to this list. 

2. Change the privileges of existing administrators from Super Admin to Admin, or from Admin to Super Admin.

3. Remove someone’s administrative privileges completely.

Whenever you update someone’s privileges, we will let them know via notification.

Users with admin abilities have been selected by your Betterworks program lead. If you believe that you should be an admin, please reach out to your HRBP or program lead. They can then contact support or their Client Success Manager. 

* Permissions will be enforced on the All Goals and Goal Status reports. If an Admin does not have access to see some goals, those goals will not appear in those reports. Statistics inside all other Admin reports will be accurate, because they include all goal data.

** To interact with private goals, Admins must be added to those goals as a participant or editor. By default, their viewing and editing rights on private goals are identical to regular users’ rights.